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• Prints on paper incorporating impressions of a reverse design created on a printing plate, usually copper, into which the design has been incised (engraved) using burins or gravers. Historically, "engravings" has sometimes been incorrectly used to refer to all prints, regardless of the specific technique. For prints made from designs engraved on a flat wooden block, use "wood cuts"; for prints made from a plate that is etched rather than engraved, use "etchings."

• The process of recording, transferring, storage, and manipulation of graphic information (such as maps) or images (such as art works) into electronic format for storage, retrieval, and use in computer and video systems.

• General term for cartographic works made by human observation and surveying, prior to the invention of complex scientific cartographic equipment in the 19th century and later. Ancient maps are documented by the 7th century BCE; star maps dating to 14,500 BCE are found on the walls of the Lascaux caves.

• Optical disks used primarily for storing video and data; they are the same size as compact discs, but designed to hold approximately seven times more digital information, including multiple layers. DVDs are generally one-sided, and hold 4.7 gigabytes of information.

• Visual works produced by drawing, which is the application of lines on a surface, often paper, by using a pencil, pen, chalk, or some other tracing instrument to focus on the delineation of form rather than the application of color. This term is often defined broadly to refer to computer-generated images as well.

• Preliminary or tentative versions of documents.

• Lists documenting persons or organizations from which a repository or institution has received gifts or donations.

• Physical or digital representations of a body of information designed with the capacity to communicate. In its broadest sense, "documents" include any item amenable to cataloging and indexing, that is, including nonprint media.

• Film genre that presents fact and real situations and people rather than fiction. They typically feature the people, places, and events who are the subjects of the film, rather than actors or sets. Early examples were influenced by television news and used portable cameras.

• Lists or registers of cases before a tribunal, usually kept by the clerk of the court, identifying the cases, with entries of action taken; used originally in connection with judicial proceedings, now also used in connection with quasi-judicial or administrative proceedings.

• Enumerations of names, addresses, and other data about specific groups of persons or organizations; may appear in alphabetic or graphic format.

• Formal documents conferring some honor, degree, or privilege, especially those bearing record of graduation from or a degree conferred by an educational institution.

• Photographs created with a digital camera, which is a cameras that acquires still or motion pictures via an electronic sensor and stores them as digital information on a memory device.

• Media containing any content that is represented in digital form, meaning it is encoded in an electronic format that uses a series of discrete values (commonly the numbers 0 and 1) to record data and render it machine-readable. Digital media include, but are not limited to, digital audio and video tape, floppy discs, and portable hard drives.

Use for: DAT

• Magnetic tapes on which sound is recorded digitally.
• A magnetic tape format which can be digitally encoded with sound from a source using the digital recording process and played back on a machine capable of reading or decoding the tape.

• Visual works created or modified using a computer or other digital medium. These products are exhibited in a variety of ways: statically or as interactive concepts that may reveal or obscure their computer origins. For works that use computer machinery intrinsically as a part of the work, use "computer art."

Use for: Journals

• Refers to books containing the daily, personal accounts of the writer's own experiences, attitudes, and observations. Use "journals (accounts)" when referring to an individual's or an organization's account of occurrences or transactions.

• Documents, usually executed under seal, containing a conveyance, especially of real estate.

Use for: Data sets

• Information, especially digital information. In common usage in computer science, used as a singular noun to refer to information that exists in a form that may be used by a computer, excluding the program code. In the sciences and other contexts, "datum" is the singular and "data" is the plural, referring to facts or numbers in a general sense. For general reference to facts, use "information."