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• General term for copies produced by photocopying, that is, in a machine employing a light-sensitive process, and usually at a one-to-one scale. In the early to mid-20th century, used regarding copies made by various specific processes; since the mid-20th century, most often refers to xerographic copies.

• Discs (formerly cylinders) of shellac, polyvinyl chloride, or other substances so prepared that sound is reproduced when played on a phonograph player.

• Includes any written requests and lists of signatures submitted to an authority to appeal for the performance of specific action.

• Private documents belonging to an individual. For records kept by public officials or other persons for their private or personal use but relating to their official duties, use "office files."

• Publications issued at regular intervals, but not daily, containing articles on various subjects by different authors for the general reader.

• Official documents issued by a government that certify the identity and citizenship of individuals and grant them permission to travel abroad; includes permits issued by foreign countries allowing goods to be transported or persons to travel within that country.

• Officially circulating media of exchange manufactured from paper; used in Asia from the 8th century and issued in Europe from the 17th century.

• Complete, nonperiodical printed works generally of fewer than 80 pages, often with a paper cover, sometimes short treatises on arguments or topics of current interest. For smaller printed works, of one sheet folded and not stitched or bound, use "leaflets." An independent publication consisting of a few leaves of printed matter fastened together but not bound.

• Unique works in which images are formed primarily by the direct application of pigments suspended in oil, water, egg yolk, molten wax, or other liquid, arranged in masses of color, onto a generally two-dimensional surface.

• Individual sides of a leaf, recto or verso; the individual sides of leaves resulting from folding a sheet, as of paper or parchment, whether blank or containing writing, printing, or other matter. Distinguished from a "folio" in that a folio is numbered on only the front side.

• Works that record interviews conducted to preserve the recollections of persons whose experience or memories are representative or are of special historical or social significance.

Use for: 1/4" audio tape

• Describes audio sound recording materials comprised of magnetic particles embedded in a binder layer on polyester, acetate, paper, or PVC bases, wound onto tape reels for storage and playback.

• Records kept by public officials or other persons relating to their official duties, but not necessarily readily available to the public. For private documents belonging to individuals, use "personal papers."

• Published notices of a death, usually with a brief biography of the deceased.

• Books of blank pages, usually ruled, used for taking notes, especially by pupils and students for taking class notes or writing or drawing exercises.

• Serials published at stated, frequent intervals, such as daily or weekly, and containing news, editorials, features, advertisements, and other items of current interest.

• Letters, reports, or other brief written communications that communicate news, particularly those written by societies or buisiness organizations. Historically referred to serial publications consisting of one or a few printed sheets containing news and information of interest to the general public or to a special group.